6 Parking Management Processes You Can Automate

But what if you could automate many of these time-intensive tasks?
With the right digital tools, you can — freeing up valuable time to focus on customer service and expanding your offering with high-demand services like EV charging.

In this article, we break down six parking management processes that become effortless once you digitalise your operations.

1. Automated Waitlist Management

Reduce manual administration by offering a user-friendly digital waitlist page where tenants can browse your parking offering and choose the type of space they need — larger or smaller spaces, EV charging, shared pool parking, and more.

You define the parking products and space classes. Customers simply submit their request — and the system handles the rest.

2. Automated Space Allocation

With a digital Parking Management System, you choose how much control you want:

• Manual assignment for full control
• Fully automated allocation where the system matches requests with available spaces

If you offer staff permits, residential parking, guest permits or tiered pricing, you can also use access codes. The system then ensures that only eligible users can reserve or purchase specific parking products.

3. Digital Contract Signing

Digital contract workflows remove the need for manual handling.

Tenants select the parking product they want, and the system automatically generates a contract with prefilled prices and terms. They sign instantly with BankID — and can start using their parking space as soon as the contract becomes active.

Fast, secure, and entirely automated.

4. Digital Key & Access Management

With digital keys integrated into your Parking Management System, garage access becomes effortless — for both you and your tenants.

No more managing physical tags or garage keys.
Access is tied directly to the tenant’s active contract, ensuring full security and control.

“One of the biggest advantages of digital parking management for the end user is definitely digital access — opening gates with your phone and easily sharing access with family or colleagues.”
— Tobias Wallin, CEO, Parkando

Tenants use their parking app to open gates and can even share digital keys with colleagues, family members or temporary guests, with full traceability — all within the same system.

5. Automated Invoicing & Payments

In traditional parking operations, invoicing and payment handling often consume huge amounts of time.

Digital management changes that.

The system automatically:

• Issues invoices based on each tenant’s active contract
• Tracks incoming payments
• Matches payments
• Sends reminders
• Handles late notices

Supported payment methods include:

• Card payments
• Direct debit
• E-invoice
• Paper invoice
• Kivra

Everything is automated — no manual workflows required.

6. Automated Price Adjustments & Contract Updates

How many amendment agreements do you send every year?
With digital management, the system handles this for you.

You simply define:

• Contract types and terms for each space or facility
• Price indexation rules (percentage and frequency)
• Any additional conditions

The system then updates all contracts automatically — ensuring full consistency, no manual work, and zero risk of outdated terms.

What else can you do to improve your parking operations?

As you can see, digitalising your parking management unlocks major time savings — but efficiency is only the beginning.
You’ll also gain better control, happier customers, and a scalable foundation for future services.

Curious about the bigger picture?
Dive into our article “Three reasons to digitalise your parking business” for more insights.

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